Printing Envelopes and Other Non-standard Size Documents (Xerox) (How-To)

This article provides instructions for printing envelopes and other non-standard size documents using Microsoft Word for Windows.

NOTE: To print on non-standard paper size (i.e.. 8 ½” X 11” and 8 ½” X 14”), the dimensions of the document must match the dimensions on the printer.

PLEASE NOTE: This is somewhat subtle. For printing to Size 10 envelope on Drake Xerox printers, if you place a Size 10 envelope on tray 5 face down (flaps up) with the short edge towards the rollers on Drake Xerox printers, the only adjustments you need to make are:

• In Microsoft Office/365 Apps, is as follows: After entering the Delivery address and the Return address (if needed), click on the Feed option in the Envelopes and Labels dialog box, in the Envelope options tab select Envelope size Size 10, switch to the Printing options tab, select the short edge towards the rollers in the center of the bypass tray option (second icon from the right), then change the feed method from Face up to Face down, then select Tray 5 from the Feed from options, then click OK, then proceed with printing.
• On the Xerox printer after signing in, with the Size option set to the default Letter (8.5 x 11') option, press the Type option, then go to the bottom of the list and select No. 10 Envelope (4.1 x 9.5") option, press Confirm, then proceed with releasing the print job.

Printing Envelopes in Microsoft Word for Windows

1. Settings in Microsoft Word for Windows

1. Click the Mailings tab and select Envelopes.
2. Enter delivery and/or return addresses.
   
    
3. Click the Options... button.
   
   NOTE: The printer does not allow for sizes with more than one digit past the decimal.  If the option in the drop down has a dimension in fractions or with more than one digit past the decimal, please choose the Custom size... option instead.
   
   In the Envelope options tab the Envelope size dimensions for Size 10 are 4 1/8 x 9 1/2 in (in fractions) and need to be changed to 4.1 X 9.5 in (in decimal) instead using the Custom size... option.
   
   
   
   
   
    
4. After the Envelope Size dimensions have been changed, click OK then click on the Printing Options tab and choose the tray for the printer. Tray 5 is the bypass tray/multi-purpose tray (MPT).
   
5. Click OK.
6. Click the Print button.
7. If desired or needed, save the new return address as the default return address.
    

2. Envelope Settings on Xerox Printer