Printing for Faculty & Staff (How-to)

These instructions show how to print to one of the new Xerox printers being installed on campus, with some instructions for those who are authorized to print to remaining Lexmark printers. 

1. Select Print from Your Program

  1. Select Print for your document from whatever software you’re using. The example below is showing Microsoft Word from a Mac computer, however the same process applies for a Windows computer. NOTE AS OF FALL 2021: All faculty and staff printing is automatically charged to their primary department.
  2. Select the right printer queue, depending on whether your job is color or black and white. There is a list of printer locations and typed linked to the right. Xerox printers use BW Xerox Follow Me or Color Xerox Follow Me queues. NOTE: If you've been authorized to use a Lexmark printer in your area, you’ll need to select that printer directly.

Print button screen

Printer Queue Options screen

2. Send Your Document to Print.

  1. Once you’ve selected your print queue, number of copies, etc, click Print.
  2. You will then see a notification on your computer that looks similar to the one below. Click OK.

Print screen


3. Go to a Campus Printer

Find the nearest printer or the printer in the location where you want to retrieve your print job. Most campus printers print color and black and white. Black and white printers will have a sticker indicating they are only black and white. There is a list of printer locations linked to the right. NOTE: If you’ve printed to a Lexmark printer, your print job will only be accessible from that Lexmark printer.

  1. Once you’re at the printer you want to use, you’ll see a login screen like the one below.
  2. Tap your Drake ID card on the top of the machine to connect with your account. If you ever forget your ID card at home, you can enter your Drake ID number and password manually on the touch screen instead.

Log In Screen

ID tap photo

4. Print Queue Screen

You’ll then see the screen below which should show the document(s) you’ve queued for printing.

  1. If you want to print all the documents as listed below, select Print all. You'll then need to select Print on the following screen
  2. To choose individual documents you will need to first touch Print Release. You can then choose individual documents from the list to print by selecting the box next to each.
  3. If you forgot to select grayscale or 2-sided printing or changed your mind and want to save printing funds, you can change that here by selecting Print as grayscale or Print as 2-sided.
  4. Once you've made all your selections, touch Print.

Print job screen

Changing selection and printing

5. Copying or Scanning

  1. If you want to switch to copying touch Access Device
  2. If you want to Scan, touch Scan.
  3. When you're done, log out by clicking on the arrow symbol in the upper right corner of the screen. If you forgot to log out, you will be logged out automatically in a few minutes.

Log out icon


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