Submitting Grades from Blackboard to Banner: Using Grades Journey (How-to)

UPDATE: If you are submitting both Letter Grades as well as Credit/No Credit grades, you will need to go through a portion of this process twice. Once for submitting letter grades and once for submitting CR/NC grades. See the additional instructions throughout the page for further information of how to complete the second grade submission.

The grades submission tool is called Grades Journey. Grades Journey will allow you to send your midterm or final grades to Banner/MyDUSIS easily, even with merged courses.

NOTE: You can only send grades from Blackboard when the registrar's office makes grade entry available. Faculty will receive an email from the Office of the Registrar confirming availability.

NOTE: Scores submitted via Grades Journey will be available for review and updating by faculty until 8pm when they cycle through a process to be released to students. 


1. Preparing Grade Center Columns for Export

Before you can send grades to Banner, select the column containing the midterm or final letter grades by making the column into an external column.

  1. In Blackboard, go into your Grade Center and Full Grade Center.
  2. Locate the grading column containing the midterm or final grades. It is likely this column is called "Total," but the column title is not important to this process. 
    NOTE: If submitting letter grades, be sure an available Grading Schema matches your syllabus grading scale for letter grades. If you are using Credit/No Credit scores,  you will need to crate an additional Grading Schema that matches the requirements for Credit/No Credit.  
    NOTE: You will have to set the column's Primary display (click on Associate grading schemas) to one of the available Grading Schema's based on letter grades or Credit/No Credit. NOTE: Banner/MyDUSIS will only accept grades in an alpha text type. Numerical grades are not accepted by Banner.
  3. Click the dropdown menu next to the column’s name. 

    This image shows the location of the dropdown menu next to the grade column name.
  4. Select Set as External Grade. If you do not see that option on the menu, look for the green check mark in the header to confirm it is already set as the external grade. 
    This image shows the Set as External Grade menu item.
  5. Check that the column name Set as External Grade by a green check mark will display to the left of the column name.

This image demonstrates the green checkmark to identify the column set as the External Grade.

If you are submitting a combination of letter grades and credit/no credit scores, you will have to complete the following steps twice. Once for the column primary display associated with Letter Grades, and once for when the column is associated with Credit/NoCredit scores. 

2. Sending Grades to Banner

  1. Under the Full Grade Center, select Manage
  2. Choose Grade Approval and Transfer.

NOTE: If there are two titles of Grade Approval and Transfer and you are getting an error, please try the second title.

Grade Center, Manage menu, and select Grade Approval and Transfer.
You will be re-directed to Grade Extract History.
 

  1. From here, all you need to do is select Perform Extract.
    Grade Extract History page select Perform Extract.

NOTE: Once the process is complete, you will be returned to the Full Grade Center page. You can return to the Grade Extract History and select Perform Extract again to send changes as many times as needed.

If you are submitting a combination of letter grades and credit/no credit scores, you will now need to switch the Primary display for the column you are submitting to reflect the credit/no credit grading schema. Then, repeat the above steps for Sending Grades to Banner

3. Checking for Successful Grade Submission

  • In Blackboard, you can return to the 1) Manage and 2) Grade Approval and Transfer to see in Grade Extract History what time and date the grades were sent to MyDUSIS, whether or not the transfer was deemed successful by Blackboard, and who submitted the letter grades (in case the course has more than one instructor).
  • In MyDUSIS, check to see that the grades are displayed.
    • Log into myDrake.
    • Click the icon labeled MyDUSIS.
    • On the screen that opens, scroll down and click the Faculty & Advisors tab.
    • Choose the appropriate link: Either Click the Midterm Grades – Submittal Link – OR – Final Grades – Submittal Link.
    • Select the correct term from the drop down menu – Example: Summer 2019.
    • The course(s) you are teaching should be listed – click the appropriate course.
    • At this point, you should be able to view the grades that you extracted from Blackboard.
    • If they are not there, please try to submit them again or contact the Drake Support Center for further assistance.

4. Troubleshooting

If you find that your grade submissions were not successful the first time, please try the Perform Extract step a second time. 

Should the second attempt also prove to be unsuccessful, please submit a Blackboard Issue request through the ITS Service Portal. ITS in partnership with the Registrar's Office will then look into the issue and assist you in getting your grades submitted successfully.