Accessing OneDrive (How-to)

Drake University uses Microsoft OneDrive as the standard cloud storage solution for anywhere/anytime file access, editing, and collaboration. This article provides how-to steps for accessing OneDrive from the web and through Microsoft's Word, Excel, and PowerPoint applications.

Faculty and staff who have installed and fully configured OneDrive on their computers can also access files directly on their computers. Be sure to also read Getting Started with OneDrive.


Accessing OneDrive in a Web Browser

  1. Go to my.drake.edu using your favorite browser and log in using your Drake email address and password. For more information, see Signing in to Microsoft-connected systems (How-To).
  2. Click to launch OneDrive from the Campus Resources section.

OneDrive located under Campus Resources in myDrake

  1. OneDrive may also be launched from other Microsoft 365 web apps, such as the Outlook Web App, by clicking the waffle menu in the top left corner of the screen, selecting OneDrive.

Waffle menu displayed in Office 365

  1. You should now be at the OneDrive Home page. This page shows recently edited documents and files. To view all of your files in OneDrive, click the My Files link on the left-hand side of the OneDrive website.

OneDrive web application with my files selected.

  1. You'll be taken to a listing of your files and folders. Common directories such as "Desktop", "Documents", "Downloads", "Music", "Pictures", and "Videos" should be listed; other folders may be present. Be sure to use these common directories for their named purpose. In most cases, items in the "Desktop" folder will appear on your computer's Desktop, for example. Click on any of the folders to view the files and folders within.

OneDrive web site

  1. Click to open documents or other folders. Note that Microsoft Word, Excel, and PowerPoint files can be viewed and edited through a web browser; other files can only be previewed (e.g., images, videos, and PDFs).
  2. Use the breadcrumb links to navigate back into parent folders or to the base of your files.

OneDrive web app breadcrumbs

Accessing OneDrive Files from Office on PC or Mac

  1. When Opening and Saving documents in Word, Excel, and PowerPoint, you may already be in the habit of clicking Browse to get to the location where you would like to open or save. This process remains unchanged for PC and Mac. If you choose Browse, you can access your OneDrive folder where any of your "Desktop", "Documents", "Downloads", "Music", "Pictures", or "Videos" (aka "Music" on Mac OS) folders should now be synchronizing to OneDrive.
  2. On PC, click Browse.

Browse button selected

  1. A pop-up window will open. Navigate to your Your Name - Drake University (OneDrive) folder to open or save any documents.

Open dialog showing OneDrive

  1. In addition to the above, you can now click OneDrive - Drake University to get to your files. The same Desktop, Documents, Downloads, Music, Pictures, and Videos folders that are available on your Computer will also be available in OneDrive.

Microsoft Word open dialog showing OneDrive selected

Accessing OneDrive Files through the Windows File Explorer or macOS Finder

In addition to accessing files stored on OneDrive through the web site and Microsoft 365 applications, files may also be accessed through the Windows File Explorer or the macOS Finder. This allows you to browse through your files using a traditional file manager instead of using a web browser.

Windows File Explorer

  1. Open the Windows File Explorer.
  2. Click Your Name - Drake University on the left-hand side of the File Explorer window to access your files.

OneDrive in the Windows File Explorer

Mac Finder

  1. Open the Finder application.
  2. Under Locations, click on OneDrive.

Accessing OneDrive using the macOS Finder

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Details

Article ID: 39721
Created
Wed 9/27/17 8:13 AM
Modified
Tue 7/30/24 3:40 PM