Accessing OneDrive (How-to)

Drake University uses Microsoft OneDrive as the standard cloud storage solution for anywhere/anytime file access, editing, and collaboration. This article provides how-to steps for accessing OneDrive from the web and through Microsoft's Word, Excel, and PowerPoint applications.

Faculty and staff who have installed and fully configured OneDrive on their computers can also access files directly on their computers. Be sure to also read Getting Started with OneDrive.


1. Accessing OneDrive in a Web Browser

  1. Go to my.drake.edu using your favorite browser and log in using your Drake email address and password. For more information, see Signing in to Microsoft-connected systems (How-To).
  2. Click to launch OneDrive from the Campus Resources section.
    myDrake Screenshot
  3. You'll be taken to a listing of your files and folders. Common directories such as "Desktop", "Documents", "Downloads", "Music", "Pictures", and "Videos" should be listed; other folders may be present. Be sure to use these common directories for their named purpose. In most cases, items in the "Desktop" folder will appear on your computer's Desktop, for example. Click on any of the folders to view the files and folders within.
    OneDrive Screenshot
  4. Click to open documents or other folders. Note that Microsoft Word, Excel, and PowerPoint files can be viewed and edited through a web browser; other files can only be previewed (e.g., images, videos, and PDFs).
  5. Use the breadcrumb links to navigate back into parent folders or to the base of your files.
    OneDrive Navigation Screenshot
  6. Use the "waffle icon" to return to Mail or to access other web applications within Office 365.
    Returning to Outlook Screenshot

2. Accessing OneDrive Files from Office on PC 

  1. When Opening and Saving documents in Word, Excel, and PowerPoint, you may already be in the habit of clicking Browse to get to the location where you would like to open or save. This process remains unchanged for PC and Mac. If you choose Browse, you can access your OneDrive folder where any of your "Desktop", "Documents", "Downloads", "Music", "Pictures", or "Videos" (aka "Music" on Mac OS) folders should now be synchronizing to OneDrive.
  2. On PC, click Browse.                                                                                                            Computer Browse Screenshot PC
  3. A pop-up window will open. Navigate to your OneDrive folder to open or save any documents. 
    Browse Computer Screenshot
  4. In addition to the above, you can now click OneDrive - Drake University to get to your files. The same Desktop, Documents, Downloads, Music, Pictures, and Videos folders that are available on your Computer will also be available in OneDrive.
    Browse OneDrive Screenshot

 

3. Accessing OneDrive Files from Office on Mac

  1. To open and save documents from Office, click On My Mac                                                                                                  On My Mac screenshot
  2. A pop-up window will open. Navigate to your OneDrive folder to open or save any documents. Browse Files Mac Screenshot
  3. In addition to the above, you can now click OneDrive - Drake University to get to your files. The same Desktop, Documents, Downloads, Music, Pictures, and Videos folders that are available on your Computer will also be available in OneDrive.OneDrive Mac Screenshot

Details

Article ID: 39721
Created
Wed 9/27/17 8:13 AM
Modified
Tue 7/27/21 12:32 PM