Scanning to SharePoint from a Xerox MFD (How-to)

Scanning to SharePoint is the easiest way to scan a document and save it somewhere secure. It allows you to scan large files without encountering size restrictions or diminished quality. You can then share documents via email, Microsoft Teams.

1. Go to the Xerox machine you want to use.

Place your document on the document feeder.

  1. Tap your badge on the ID reader.

Photo of hand tapping ID on top of the Xerox machine

  1. You will then see this screen.

2. From the Home Screen

  1. Select Scan on the touch screen.

  1. Choose Scan to Team Name.

  1. If you would like, you can change the Filename on this screen by touching the name field and entering your new name.
  2. Once you’ve renamed your file, or are ok with the generic file name, press Start.

3. Scanning

  1. While the document is scanning, you’ll see this screen.

  1. Touch Finish.

  1. You should then see a success message on the screen.

  1. Be sure to log out of the device by clicking on the arrow icon in the upper right corner and following the onscreen instructions.

4. Check your Email

  1. You will soon get an email from with the subject line: Authorize Scans for PaperCut MF to save to your SharePoint Online.
  2. When you click the Login to SharePoint Online button in the email, you’ll get a pop up window asking you to Accept permissions for PaperCut to connect with your SharePoint.

  1. Click Accept on the pop up.

Permissions Pop Up screen

  1. You will then see a success screen.

5. Finding your Scan

  1. Your scan will then show up in your Team -> General -> Files -> Scans folder, as shown below. At that point you can move the file into your documents folder or anywhere else.

  1. You will also get an email with a direct link to the file you scanned. Click Go to your scan! from the email to access it.


Article ID: 142757
Tue 4/19/22 8:30 AM
Mon 12/11/23 10:37 AM