Syncing your Team's Shared Files to OneDrive On-Demand on a Windows Computer (How-to)

See below for information on how to sync your Teams shared files so that you can use OneDrive Shared Files On-Demand to view your Teams shared files.

There are two options for syncing, you can either sync all of your Team's files, or just sync certain channels. Steps 1 and 2 below are standard in either case, you'll choose step 3A or 3B depending on whether you are syncing all of a Team's files or just certain channels.

1. Go to OneDrive

To get to OneDrive, click on the cloud icon in the lower right corner of your screen.

OneDrive icon

  1. Click Help & Settings.
  2. Select Settings from the menu.
Help & Settings screen and Settings menu option

2. Settings Verification

  1. Verify that the last option, Files On-Demand is showing and that Save space and download files as you use them option is checked. If you don't see this option, see FAQ on how to ready your computer to access Files On-Demand.
  2. Click Ok.
Microsoft OneDrive settings screen


3A. Open Files in Teams/SharePoint (Syncing All the Files for a Team)

  1. Go to the Files tab on the Team that you want to sync.
  2. Click Open in SharePoint button.
  3. Click on Documents, to take you to the full list of channels for the Team.

 Open Files in SharePoint

Image of documents window

3B. Open Files in Teams/SharePoint (Syncing Files from Specific Channels in a Team)

  1. Go to the Files tab on the channel that you want to sync.

NOTE: You will have to repeat steps 3B and 4 for each channel you want to sync.

Syncing a channel in Teams

4. Sync Documents

  1. Click Sync.
  2. You'll see the following screen when it's ready to sync.

Syncing documents image


Getting Ready to sync pop up

5. File Sync Successful

  1. Once the sync is complete, when you click files explorer you'll see a Drake University option. Select the Drake University menu option to get to your synced files. 

File Explorer image


Article ID: 76480
Fri 4/19/19 1:44 PM
Mon 7/25/22 1:10 PM