Syncing your Team's Shared Files to OneDrive On-Demand on a Mac Computer (How-to)

See below for information on how to sync your Teams shared files so that you can use OneDrive Shared Files On-Demand, an alternative method in which files stored in Microsoft Teams can be accessed from Finder on a Mac.

There are two options for syncing, you can either sync all of your Team's files, or just sync certain channels. Steps 1 and 2 below are standard in either case, you'll choose step 3A or 3B depending on whether you are syncing all of a Team's files or just certain channels.

1. Go to OneDrive

To get to OneDrive, click on the cloud icon in the upper right corner of your screen.

OneDrive cloud icon

  1. Click Help & Settings.
  2. A new menu will come up. Select Preferences.
Help & Settings screen from OneDrive
More menu options--select Preferences

2. Preferences Screen

  1. Click the Turn On Files On-Demand button.

Turn On Files On-Demand

3A. Open Files in Teams/SharePoint (Syncing All the Files for a Team)

  1. Go to the Files tab on the Team that you want to sync.
  2. Click Open in SharePoint button.
  3. Click on Documents, to take you to the full list of channels for the Team.

Opening Files in SharePoint image

Documents link image

3B. Open Files in Teams/SharePoint (Syncing All the Files for a Team)

  1. Go to the Files tab on the channel that you want to sync.

NOTE: You will have to repeat steps 3B and 4 for each channel you want to sync.

Channel Files image

4. Sync Team Documents

  1. Click Sync.

Sync option menu

You'll see the following screen when it's ready to sync.

Getting ready to sync pop up

5. File Sync Successful

Once the sync is complete, when you go to the Finder you'll see a Drake University folder as shown below. Select the Drake University menu option to get to your synced Team files. You'll see each Team's files listed next to a folder icon.

Drake University files now showing in the Finder


Article ID: 76854
Thu 4/25/19 1:19 PM
Mon 7/25/22 1:09 PM