Scanning to OneDrive from a Xerox MFD (How-to)

Scanning to OneDrive is the easiest way to scan a document and save it somewhere secure. It allows you to scan large files without encountering size restrictions or diminished quality. You can then share documents via email, Microsoft Teams, or just share directly from OneDrive. See more about using OneDrive by visiting the OneDrive/Shared Storage category in the Knowledge Base.

1. Sign in to the Xerox Printer

  1. Tap your Drake badge against the ID reader on the Xerox printer.
  2. You will then see the PaperCut home screen.

Xerox Badge Reader

Home screen for Xerox machine

2. Scanning a Document

  1. Place your document in the document feeder or on the scanner bed.
  2. From the PaperCut home screen, select Scan.
  3. Choose Scan to OneDrive.
  4. In the Scan Details screen, document settings may be optionally changed.
    1. The file name may be changed by selecting the Filename box.
    2. Other settings, such as color and duplex modes, paper size, and resolution (DPI) may be changed with the Change settings button.
    3. Once you have configured the scan settings to your liking, press Start.
  5. The document will begin scanning.
  6. Once the document finishes scanning, select Finish.

Selecting Scan screen

Selecting Scan to OneDrive

Changing Scan Settings screen

Document scan processing

Scan Complete Screen

3. Authorize PaperCut to access OneDrive

If this is your first time using the Scan to OneDrive functionality in PaperCut, you will need to authorize PaperCut to access your Microsoft (OneDrive) account. This authorization process will only need to be done once. All future scans will be automatically sent to your OneDrive.

  1. You will soon get an email from with the subject line: Authorize Scans for PaperCut MF to save to your OneDrive.
  2. When you click the Login to OneDrive button in the email, you’ll get a pop up window asking you to accept permissions for PaperCut to connect to your OneDrive.
  3. Click Accept on the pop up.
  4. You will then see a success screen notifying you Scan to OneDrive is now configured.

Authorize Scans email from PaperCut

Permissions Pop Up screen

Success screen

4. Finding your scanned document

  1. Your scan will then show up in your OneDrive in the Apps folder, under Scans for PaperCut MF, as shown below. You may now move this file elsewhere in your OneDrive, such as to the Documents folder, or add it to an attachment in an email.
  2. You will also get an email with a direct link to the file you scanned. Click Go to your scan! from the email to access it.

File location for scans

Scan email


Article ID: 137274
Thu 8/26/21 12:23 PM
Thu 9/21/23 4:28 PM