Scanning to OneDrive from a Xerox MFD (How-to)

Scanning to OneDrive is the easiest way to scan a document and save it somewhere secure. It allows you to scan large files without encountering size restrictions or diminished quality. You can then share documents via email, Microsoft Teams, or just share directly from OneDrive. See more about using OneDrive by visiting the OneDrive/Shared Storage category in the Knowledge Base.

1. Go to the Xerox machine you want to use.

Place your document on the document feeder.

  1. Tap your badge on the ID reader.
  2. You will then see this screen.

Photo of hand tapping ID on top of the Xerox machine

Home screen for Xerox machine

2. From the Home Screen

  1. Select Scan on the touch screen.
  2. Choose Scan to OneDrive.
  3. If you would like, you can change the Filename on this screen by touching the name field and entering your new name.
  4. Once you’ve renamed your file, or are ok with the generic file name, press Start.

Selecting Scan screen

Selecting Scan to OneDrive

Changing Scan name screen

3. Scanning

  1. While the document is scanning, you’ll see this screen.
  2. You should then see a success message on the screen.
  3. Touch Finish.
  4. Be sure to log out of the device by clicking on the arrow icon in the upper right corner and following the onscreen instructions.

Scanning in process screen

Scan complete screen

Finished screen

4. Check your Email

  1. You will soon get an email from with the subject line: Authorize Scans for PaperCut MF to save to your OneDrive.
  2. When you click the Login to OneDrive button in the email, you’ll get a pop up window asking you to Accept permissions for PaperCut to connect with your OneDrive.
  3. Click Accept on the pop up.
  4. You will then see a success screen.

Authorize Scans email from PaperCut

Permissions Pop Up screen

Success screen

5. Finding your Scan

  1. Your scan will then show up in your OneDrive in the Apps folder, under Scans for PaperCut MF as shown below. At that point you can move the file into your documents folder or anywhere else.
  2. You will also get an email with a direct link to the file you scanned. Click Go to your scan! from the email to access it.

File location for scans

Scan email


Article ID: 137274
Thu 8/26/21 12:23 PM
Mon 10/4/21 2:48 PM