Using a Xerox Machine with a Guest or Service Account or Manual Login (How-to)

You can use the new Xerox printer/copiers/scanners by tapping your ID to access the machine. If, however, you are using a guest or shared service account, or have forgotten your ID, the instructions below will show you how to access the machine to copy or release your print job by logging in manually.

1. Wake up the machine

1. NOTE: If you see the Xerox screen lit up on the panel, you can skip this step.

  1. Push the power button to the right of the device's screen to wake up the machine.

Magnified image of the power button with a 1 pointing to it.

2. The Xerox Start Screen

1. Once you press the button, you should see the below Xerox screen.

  1. Press the keyboard button on the side of the screen to access the username entry screen.

Xerox home screen highlighting the keyboard button.

2. You will then see the Enter Login Details screen as shown below.

  1. Enter your username in this field. Your username is either an 8-digit number for a guest account or the account name for a service account.
  2. Press OK. You'll then see another screen to enter your password. NOTE: For guest accounts, your password is the same as your login.
Enter Login Details screen

3. Device Home Screen Options

1. If you've sent a job to print, you will see the screen below.

  1. Select the box next to the document you want to print.
  2. If you want to change settings, select Print as grayscale or Print as 2-sided if needed.
  3. Touch Print.
  4. When you're done, be sure to press the exit icon in the upper right corner. Need to copy or scan? Select the Access Device button.

Print release screen

2. If you haven't sent a document to print, you will see the screen below.

  1. If you want to make a copy, touch the Copy icon.
  2. If you want to send a fax, touch the Fax icon. NOTE: Not all campus machines support faxing.
  3. If you want to scan a document, touch the Email icon. NOTE: You can find instructions on scanning linked to the right.
Home screen for the Xerox copier


Article ID: 137818
Wed 9/15/21 11:07 AM
Mon 10/4/21 2:48 PM